Reception handover documentation software for architects
The handover document is prepared from observations already logged during the project, without rebuilding the reserve list from separate spreadsheets.
Reception handover documentation software is the system architects use to produce the handover document (procès-verbal de réception) directly from site data already captured during the project. In Builddar, the handover document is the structured output of every observation, every reserve, and every photo logged from the first OPR visit onward. Builddar is construction site reporting and defect tracking software for architects managing OPR, execution, and reception. The handover document is generated, not retyped: it carries each open reserve, its location, its trade, its deadline, and its photo proof, ready to sign at the handover meeting.
The handover document you write the night before
The handover document is the document that closes the project and opens 10 years of decennial liability. Your name is on it. Yet most architects assemble it the night before handover from three disconnected sources: a punch list spreadsheet, a folder of site photos, and a set of meeting notes. The numbers rarely match. A reserve marked resolved in one file is still open in another.
Manual assembly costs time and accuracy at the exact moment both matter most. A reserve missing from the handover document is a reserve you cannot enforce after signature. A photo filed under the wrong zone is evidence you cannot produce when a claim arrives 18 months later. The administrative load pushes handover preparation into the evening before reception, when there is no time to verify anything.
The handover document should not be a document you build. It should be the record of work you already did, rendered in the form the maître d'ouvrage signs.
How Builddar generates the handover document
- 01
Every observation feeds the handover document from day one
From the first OPR visit, each reserve is logged on the mobile app with location, trade, deadline, and photo. The handover document draws from this same record. Nothing is entered twice.
- 02
Reserve status stays live until the moment you sign
Each reserve carries a real-time status: open, in progress, or levée. At reception, the handover document reflects the exact state of every reserve. You sign against current data, not a snapshot from last week.
- 03
The handover document is generated, not assembled
The handover document is compiled from project data in one action. Open reserves, resolved reserves, photos, locations, trades, and deadlines populate the document automatically in your firm's template.
- 04
The signed handover remains linked to its history
After signature, the handover document and its full evidence chain are stored EU-hosted. Every reserve links to its original photo, location, and timestamp, so a claim arriving years later is answered with the record, not from memory.
What you get
Handover document without manual re-entry
Generate the complete handover document from live project data without manual re-entry, instead of spending the evening before handover reconciling three spreadsheets.
Zero reserves lost at handover
Every reserve logged during the project appears in the handover document with its status, location, trade, and photo. No reserve disappears between the punch list and the signed document.
A handover record linked to its source data
Each reserve in the handover document links to its original photo, location, and timestamp. When a decennial claim arrives, you produce the record instead of defending from memory.
Handover documents in your firm's identity
Every handover document carries your firm's branding and template. Set the template once, with the team during onboarding, and every project produces a consistent, professional document.
Capture on site, generate anywhere
Reserves are captured on the mobile app during the walk. The handover document is prepared from the same data in French or English, with no re-entry between site and office.
For which projects and firms
The handover workflow is built for architecture and maîtrise d’œuvre teams on full-service appointments, across collective housing and commercial projects, supervising several schemes in execution. The plan starts at €35 excl. VAT per month per active project, with unlimited seats and free contractor access.